Job Description

Pappageorge Haymes Partners (PH) is looking for a proactive and versatile Business Development Administrator to join our dynamic team. In this role, you will take charge of key administrative functions, including managing RFP/Qs, spearheading proposal development, assisting in contract negotiations, and handling project documentation. You will also provide comprehensive support to our Managing Partners, ranging from preparing project and legal correspondence to coordinating schedules, managing meetings, generating insightful reports, and tackling diverse projects.

Primary Responsibilities:

• Proposals: Craft, organize, and track proposal documents with precision
• Contracts: Preparing and reviewing AIA Owner/Architect Agreements, Architect/Consultant agreements, and other legal documents
• Submittals: Participate in or prepare responses to Requests for Proposal/Qualifications.
• Insurance Certificates: Request, distribute, and manage certificates for projects
• Client and Consultant Engagement: Actively engage with clients and consultants, proactively following up to secure signed agreements and proposals
• Document Management: Maintain a well-structured electronic filing system
• Attention to Detail: Exhibit exceptional verbal and written legal communication skills, with a sharp eye for proofing and editing to maintain the highest standards of grammar and clarity

Qualifications:

• Professional Experience: 3+ years of experience in contract documentation preparation, editing, and negotiation within architectural, interior design, engineering, and construction fields
• Proficiency in Microsoft Suite: Essential skills in Microsoft Suites, especially Excel and Word
• Versatility: Experience with AIA Contract documents, Mac-based applications (Pages, Numbers, Keynote), Google Apps (Sheets, Docs, etc) and Deltek Vision is highly beneficial
• Proactive Multitasker: Takes initiative, self-motivated, versatile and highly dependable

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